Task/Question
You have been asked by your manager to implement a number of environmental sustainable practices for your current workplace. In particular you are asked to investigate:
• current usage of paper;
• type of paper purchased;
• the suppliers that the business deals with; and
• environmental regulations that impact your business.
From your investigation you will introduce performance improvement strategies for minimising usage and sourcing environmentally friendly paper; monitoring measures; continual improvement; and green procurement in accessing suitable suppliers.
You may choose to investigate another resource such as electricity, chemicals, waste or water etc. if it is more applicable to your organisation.
Task one: Investigate current practices in relation to resource usage
a. Provide a brief overview of your workplace or home office (a short paragraph is sufficient).
b. Provide a brief description of the Protection of the Environment Operations Act 1997 (POEO Act) and how it applies to business. You can directly access the objectives of the Act at: http://www.legislation.nsw.gov.au/maintop/view/inforce/act+156+1997+cd+0+N
c. Conduct an environmental review of paper usage in your workplace or home office by filling in the audit report (use ‘audit report’ in template supplied). This report should identify environmental impacts of using paper; the average monthly consumption; current purchasing practices; and any non-compliance.
Task two: Set targets for improvement
Looking at your audit report and using the ‘improvement in sustainability practices’ table in the template, include three areas of improvement. You must include possible strategies and actions to achieve the improvements; realistic objectives and targets to improve paper resource efficiency; and key personnel who assist in setting achievable improvement targets.
Task three: Implement performance improvement strategies
a. Before you implement your sustainable recommendations regarding paper usage, you are required to consult with other stakeholders. Write one paragraph setting out how you will seek suggestions and ideas about environmental and resource efficiency management from key personnel in your workplace, or external specialists. These suggestions may enhance your own ideas for improvement.
b. To apply the Waste management hierarchy in the workplace you need to demonstrate how your performance strategies will be implemented and who is responsible for their implementation. Use the ‘improvement in sustainability practices’ table in the template. Place the most preferred action first to the least preferred. Include tools and describe strategies that will measure and monitor the effectiveness of the recommended practices. (E.g. key personnel, training, support, communication methods).
c. To promote your sustainability practice, you must conduct a cost analysis for your manager. This table is also in your template.
COSTING ANALYSIS FOR PAPER
Improvement Strategy ORIGINAL USAGE ORIGINAL $ per unit ORIGINAL TOTAL $ PROJECTED USAGE PROJECTED $ per unit PROJECTED TOTAL $ SAVINGS $
Improvement strategy 1
Improvement strategy 2
Improvement strategy 3
SAVINGS
Task four: Monitor Performance
a. Now that you have implemented improvements in paper usage, you need to evaluate, review and report to stakeholders on how effective the improvements have been. Use the ’review of performance strategies’ table in the template. You must include how you will review your methods; whether you met your sustainability performance outcomes; how you report outcomes; which stakeholders will get the review report; and who is responsible for the report.
b. How will you promote your success strategies within your workplace? Also consider how you can reward staff for following your recommendations. Can you suggest a system for staff to contribute their own ideas for sustainability?
Task five: Green procurement
Your manager is very happy with your recommendations and would like to enhance the image of the business by adopting a green procurement strategy.
Design a questionnaire that you can circulate to your suppliers. This questionnaire will allow your firm to compare potential and existing suppliers based on sustainable outcomes. You should include questions based on their products and services, packaging, and their own sustainable practices and policies. Your questionnaire should include at least 10 questions which allow your organisation to assess the viability of doing business with a supplier that also has sustainable initiatives.
Assessment checklist
I have:
• Used the template to answer the questions.
• Answered all five tasks in the assessment.
• Made a backup copy of my assessment onto my own computer.
Case Study Template BSBSUS301A
Task one: Investigate current practices in relation to resource usage
a. Provide a brief overview of your workplace or home office (a short paragraph is sufficient).
b. Provide a half-page description of the Protection of the Environment Operations Act 1997 (POEO Act). You can directly access the objectives of the Act at: http://www.legislation.nsw.gov.au/maintop/view/inforce/act+156+1997+cd+0+N
(If you live in another state, use the legislation applicable to your state).
– Explain how it applies to YOUR business.
c. Conduct an environmental review of paper usage in your workplace or home office by filling in the audit report on the following page. This report will identify environmental impacts of using paper; the average monthly consumption; current purchasing practices; and any non-compliance.
AUDIT REPORT
Resource Audit of: Paper usage (or electricity, fuel, chemicals, etc.)
What work processes and data did you analyse in order to conduct this audit?
(staff surveys, documentation, invoices)
Work processes observed:
Actual Data analysed:
Environmental impacts (Explain how use of paper can impact the environment)
Stakeholders (Include who has direct influence on the organisation in sustainable practices)
Resource consumed per month (use average)
(Measure by reams purchased)
Purchasing practices (Explain how you currently purchase paper) Could this be improved?
Paper (or other resource) usage non-compliance (or bad practice) with sustainable business practices
Describe the problem Explain why it does not comply with sustainable practices
Non-compliance (or bad practice) 1:
Non-compliance (or bad practice) 2:
Non-compliance (or bad practice) 3:
Task two: set targets for improvement
Looking at your audit report, include three areas of improvement. You must include possible strategies and actions to achieve the improvements;
realistic objectives and targets to improve paper resource efficiency; and key personnel that assist in setting achievable improvement targets.
Use the following table:
IMPROVEMENTS IN SUSTAINABILITY PRACTICES
Paper Usage
Area Possible actions/strategy Objective Who is involved? Measurable target Target date
Improvement
strategy 1 (Name of improvement)
Improvement
strategy 2 (Name of improvement)
Improvement
strategy 3 (Name of improvement)
Task three: Implement performance improvement strategies
a. Before you implement your sustainable recommendations regarding paper usage, you are required to consult with other stakeholders. Write one paragraph on how you will seek suggestions and ideas about environmental and resource efficiency management from key personnel in your workplace, or specialists. These suggestions enhance your own ideas for improvement.
b. To apply the Waste management hierarchy in the workplace you need to demonstrate how your performance strategies will be implemented and who is responsible for their implementation. Use the ‘improvement in sustainability practices’ table in the template.
Place the most preferred action first to the least preferred. Include tools and describe strategies that will measure and monitor the effectiveness of the recommended practices. (E.g. key personnel, training, support, communication methods) by filling out the Implement Improvements in Sustainable Paper Practices table on the following page:
IMPLEMENT IMPROVEMENTS IN SUSTAINABLE PAPER PRACTICES
Paper Usage (or other resource)
Area of improvement strategy How it will be implemented Who is responsible? Methods to communicate to work team Tools/s or strategies to measure and monitor usage
Implementation date Comments
Improvement Strategy 1 (Name of improvement)
Improvement strategy 2 (Name of improvement)
Improvement strategy 3 (Name of improvement)
c. To promote your sustainability practice, you must conduct a cost analysis for your manager.
(Add under improvement strategy what the unit you are measuring represents e.g. ream, bin, tablet, wattage, litres, etc.)
YEARLY COSTING ANALYSIS FOR PAPER (or other resource)
Improvement strategy ORIGINAL USAGE
units ORIGINAL COST
$ per unit ORIGINAL USAGE TOTAL PROJECTED USAGE
units PROJECTED COST
$ per unit PROJECTED USAGE TOTAL SAVINGS (ORIGINAL USAGE TOTAL – PROJECTED USAGE TOTAL)
Improvement strategy 1
Improvement strategy 2
Improvement strategy 3
TOTAL SAVINGS
Task four: Monitor performance
a. Now that you have implemented improvements in paper usage, you need to evaluate, review and report to stakeholders on how effective the improvements have been. You must include how you will review your methods (Examples could include invoices, observation etc.), whether you met your sustainability performance outcomes, how you report outcomes (Examples could include newsletters, committee minutes), which stakeholders will get the review report and who is responsible for writing/collating the report. Use the table below to record your review strategies and results.
REVIEW OF PERFORMANCE STRATEGIES
Paper Usage (or other resource)
Improvement strategy Review/monitoring method/s Target met or not? Method of reporting outcomes Who is responsible to make report? Stakeholders to get report Required action
Improvement strategy 1:
Improvement strategy 2:
Improvement strategy 3:
Task 4b
Include how you will promote your success strategies within your workplace.
How you can reward staff for following your recommendations.
Can you suggest a system for staff to contribute their own ideas for sustainability?
Task five: Green Procurement
Your manager is very happy with your recommendations and would like to enhance the image of the business by adopting a green procurement strategy.
Design a questionnaire that you can circulate to your suppliers. This questionnaire will allow your firm to compare potential and existing suppliers based on sustainable outcomes. You should include questions based on their products and services, packaging, and their own sustainable practices and policies. Your questionnaire should be at least 10 questions for your organisation to assess the viability of doing business with a supplier that also has sustainable initiatives.
Last Completed Projects
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