It is only when you read the third version that it becomes apparent that the statement is pretty daft in the first place. There is a great deal more which could be written about “words” but we shall leave the topic with a further reminder to be economical with them. Imagine that every word costs you money; when your project is typed it will. On the other hand, do not ruin your writing just to be brief: “Trim words but not the meaning ”
SENTENCES
There is no possibility of providing a comprehensive guide to sentence construction in this handout. A few remarks may nonetheless be helpful.
i) Remember that every sentence needs a subject and a verb. It is common to have an object and a variety of other qualifying words or phrases. The subject and verb must agree with one another and there must be consistency in the use of tenses. If in doubt, remember the mnemonic
“KISS”
Keep It Simple, Stupid !
Unless you are talented, it is better to write short sentences and thus avoid the pitfalls of the complex sentence with its opportunities for confusion. Most difficulties arise because the careless writer separates parts of the sentence which need to remain together, or because he places the components of his sentence in a ludicrous sequence.
A simple example is the division of the subject from its related verb by a lengthy description:
The articulator, a specially modified fully adjustable Denar D5A fitted with two brackets constructed by the Workshop to permit the attachment of a measuring rig consisting of two dial gauges and thoroughly coated with petroleum jelly to prevent the adhesion of the dental stone used to attach the cast already described in section 1.2, was turned upside down.
This type of mistake is common in project reports and usually shows that the writer has not thought out what he wants to say before putting pen to paper.
It is equally frustrating to divide up the verb:
The lid was, after making sure that the pressure inside the container had been fully vented,removed to allow access to the specimen.
“was removed” is the verb – leave it in one piece! It is considered a particular vice to “split” infinitives, as in the famous Star Trek introduction:
“To boldly go where no man. …”
Even an adverb can disrupt the flow of ideas if thoughtlessly inserted in the wrong place and adverbial phrases do so magnificently :
“The apparatus was then, taking great care not to cause vibration or to disturb the orientation of the material under test, placed in the furnace. ”
The solution should be obvious. If in doubt, draft out your sentence and then identify the key elements to see whether or not the structure can be improved.
ii) Take care with conjunctions. It is easy to fall into the “multiple and ” trap
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