SUBJECT:Acceptable Use of Email and Text Messaging
Communication in our company has been one of the pillars of good performance for quite a long time. I commend you for utilizing the ICT facilities available at your disposal within the organization and believe it has been of great help to you and me. To improve on our service delivery, team work and social life in our various work places within the organization, some policies have been established as to create a better working environment. However, some issues have also arisen as a result of the overlooking some existing policies hence calling the management to lay some emphasis on the importance of adhering to them.
On security, all employees are reminded to be responsible and accountable for all communication facilities, equipment and materials within their areas of jurisdiction. Each should be responsible for all the information passing through the areas they are controlling. Note that the organization does not permit sharing of any information about the company without a license. Keep your account password secret from anyone, Computers, telephone must be used only which performing duty related tasks and not for personal use failure to do so, people found doing the contrary will the responsibility on any consequence. Also be reminded that communication to the media can only be done by the public relations department and unless otherwise permitted in writing by the management. Otherwise, each one will be responsible in case any issue arise. As much as the company has no intention of affecting the privacy enjoyed by members it is the duty of employers and managers to monitor what passes through the organization’s computer system and what is stored in them. In order to reduce the spread of viruses through the computer, to ensure that the system is not used for criminal or some other improper purposes and to avoid some other situation that may degrade or lead to corruption of operations within the computer systems.
We appreciate all cooperation in advance and if anyone has any questions, there is freedom to get in touch.
Best wishes.
By management.
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